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  • July 15th, 2020
  • Nived Varma

Microsoft 365 Training – A Surefire Way to Transform Your Business Processes

Whether you’re in the healthcare sector, the travel industry, HR, or any other part of the economy, your organization is dependent on technology for many functions. With intelligent cloud services, innovative apps, and a secure network, Microsoft 365 allows you to achieve everything you need in a simpler way without extra effort. From small scale businesses to multinationals, this is a tool that everyone can benefit from. The good news is that Microsoft 365 is easy to integrate into your processes and that there are a number of Microsoft 365 certification courses available to train your employees. Let’s take a look at some reasons your company needs to invest in Microsoft 365 training and how it can transform your business processes.

Why Microsoft 365 Training Works

Shorter Response Times

Microsoft 365 lets you take everything to the cloud. What this means is that the data stored in it and the business apps can be accessed from anywhere. As long as an individual has a working internet connection, they can access all files, emails, and programs from any laptop or even their mobile phones.

Thus, they can actually browse through a document while they’re traveling. This makes the workplace more flexible. Since a person does not have to be physically present in the office to go through a document, it shortens response times and, in turn, project timelines.

Simplify Real-Time Collaboration

The size of a team working on a project is not always directly proportional to the office size. Often, teams may include members who work remotely from a different city, state or maybe even another country. Microsoft 365 dos not just allow you to share documents and files with colleagues but supports real-time co-authoring.

This means that 2 or more people can work on a file simultaneously and track the edits as they are made. Users also get alerts when documents have been edited or when tasks are assigned from one person to another. This ensures that the team stays on the same page throughout the project.

Automate Time-Intensive Tasks

Microsoft 365 allows employees with relevant Microsoft 365 training to streamline and automate repetitive processes. This ranges from automated email responses and posting content on social media to synchronizing files and configuring alerts for multistage processes. Doing so saves time and makes employees more efficient. It also allows them to make better use of their specialized skills instead of spending time on routine activities.

Easy Way To Standardize Document Centric Processes

Irrespective of the field of work, every office has a number of document-centric processes- project approvals, travel requests, sign offs, etc. The trouble with doing this manually is that documents may get misplaced and they are difficult to track. Microsoft 365 reduces paperwork and streamlines and standardizes procedures for these processes.

Users can automatically send document links to colleagues for approvals, have it approved or rejected directly from the email, and get alerted on the same. Document status can also be checked at any time through the document library. Thus, the process flow is standardized and becomes easy to track.

Make Data-Driven Decisions

From deciding how much of the budget should be directed towards online advertising to planning the inventory for the next season, there are a number of decisions a company must make for its business processes. These decisions should ideally be data-driven. By completing the Microsoft 365 certification courses employees can easily view the company’s historical data and consumer data on a single screen.

Tools like the Power BI dashboard also make it easy to visualize this data irrespective of where it is saved. This makes it easier for the organization to make data-driven decisions.

Integrate Multiple Services

Businesses typically use multiple applications to store and process data. The processes may contain a number of sub-processes as well that must be completed within the individual applications.

Microsoft 365 offers connectors that combine the function of different apps by integrating them together. It can be designed such that an action that occurs in one event starts associated processes in other apps through the connectors. Thus, it creates a single process cross-application.

Leveraging Hybrid Solutions

Though many organizations have uploaded their data to the cloud, some types of data must be stored on the premises to comply with local laws and regulations. This does not mean that the organization cannot benefit from cloud innovations. Microsoft 365 creates a hybrid environment where businesses can leverage on-premise data while using apps like Flow for process automation and Power Apps for app creation. Other apps like SharePoint Server 2019 make the business tool integration even stronger.

Take Away

To sum it up, Microsoft 365 simplifies and streamlines business processes. While reducing clutter, it improves internal communications to shorten project timelines and make processes significantly faster.

What’s more, it secures your data and protects it from theft and malicious viruses. It’s one of the most versatile tools a business owner could have. What’s better, there are a number of Microsoft 365 certification courses that train employees on working and migrating to Microsoft 365 from Office 365. It’s easy to learn and easier to use. Are you ready to get started? Start with Microsoft 365 Fundamentals (MS-900) Training.

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